Careers Privacy Policy

This Privacy Policy describes how CAPE, Inc. collects, uses, and shares personal information of candidates who apply for jobs through our Careers landing page and job application pages (collectively, the “Careers Pages”).

1. Information We Collect
We collect the following types of personal information from you in connection with your job application:

• Contact Information: This includes your name, address, email address, phone number, and any other contact details you provide.
• Application Information: This includes the information you provide in your resume or CV, cover letter, application form, and any other documents you submit as part of your application. This may include your education history, work experience, skills, qualifications, and professional affiliations.
• Background Information: In some cases, and where permitted by applicable law, we may conduct background checks, which may include criminal history, employment verification, and educational verification. We will notify you separately if we intend to conduct such checks and obtain your consent where required.
• Interview Information: If you participate in interviews, we may collect information about your performance, responses, and our evaluations. This may include notes taken by interviewers and recordings (where permitted and with your consent).
• Technical Information: When you visit our Careers Pages, we may automatically collect certain technical information, such as your IP address, browser type, operating system, device information, and browsing activity on our site. We may use cookies and similar tracking technologies for this purpose. You can manage your cookie preferences as described in our main website’s Cookie Policy.
• References: If you provide us with contact information for references, we may collect their names, titles, and contact details. It is your responsibility to ensure that your references are aware that you have provided their information to us and that they consent to being contacted.
• Demographic Information (Optional): We may ask for optional demographic information to help us monitor and improve our agency. Providing this information is entirely voluntary, and it will not be used in the hiring decision unless required by law.

2. How We Use Your Information
We use your personal information for the following purposes related to your job application:

• Recruitment and Evaluation: To assess your qualifications, skills, and experience for the position you applied for and other suitable roles within our organization.
• Communication: To communicate with you about your application, schedule interviews, and provide updates on the hiring process.
• Background Checks: To conduct background checks, where permitted by law and as described above.
• Record Keeping: To maintain records related to our hiring process and comply with legal and regulatory obligations.
• Improving our Recruitment Process: To analyze application data and improve our recruitment strategies and processes.
  • Legal Compliance: To comply with applicable laws, regulations, legal processes, or government requests.

3. How We Share Your Information
We may share your personal information with the following categories of recipients:

• Our Employees: Your information may be accessed by our HR department, hiring managers, and other relevant employees involved in the recruitment process.
• Service Providers: We may engage third-party service providers to assist us with various aspects of the recruitment process, such as applicant tracking systems, background check services, and communication tools. These providers are contractually obligated to protect your information.
• Legal Authorities: We may disclose your information to legal authorities if required by law or legal process, or to protect our rights and the rights of others.
• Business Transfers: In the event of a merger, acquisition, or other business transfer, your information may be transferred to the acquiring entity.

4. Data Retention
We will retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, including for legal and regulatory compliance, and for a reasonable period thereafter in case of potential future roles that may be suitable for you, unless you request us to delete your information earlier (subject to legal obligations).

5. Your Rights
Depending on your location, you may have certain rights regarding your personal information, which may include the right to:

• Access: Request access to the personal information we hold about you.
• Correction: Request that we correct any inaccurate or incomplete personal information.
• Erasure: Request the deletion of your personal information, subject to certain exceptions.
• Restriction of Processing: Request that we restrict the processing of your personal information.
• Object: Object to the processing of your personal information in certain circumstances.
• Withdraw Consent: If we are processing your personal information based on your consent, you have the right to withdraw your consent at any time.

To exercise these rights, please contact us using the contact information provided below. We may need to verify your identity before processing your request.

6. Security
We take reasonable measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

7. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. We will post any changes on our Careers Pages and update the “Last Updated” date at the top of this policy. We encourage you to review this Privacy Policy periodically.

8. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices related to your job application, please contact us at: HR@capeheadstart.org

Last Updated: 5/22/2025
PC Approved: 6/5/2025
BOD Approved: 5/21/2025